Because different sorts of coworkers require different amenities, security is an important concern when opening a Best coworking space. This can make security decisions challenging, but once you've specified the type of member (and a coworking model), security will be simple.
Before deciding on a security system, you must first decide who you are building your coworking space for. Before establishing your office security, consider the following coworker personalities and their needs:
Members' Potential Groups
Nomadic Digital Nomad
This individual is a temporary member who prefers to visit larger cities. They can work and live from anyplace and choose to be mobile. If you focus on this type of member for your coworking space, you will have to deal with a lot of churn.
Their access requirements: Because these users want daily or "pass" memberships, you'll need someone on-site at all times to supervise them (if you grant them 24/7 access). Because digital nomads operate remotely, they are unlikely to have clients or non-members visit them at the coworking space.
Professional 'Work From Home'
This individual is a mid-term member that can be found in any size city. They frequently work from home and have established a living situation near the coworking place. Work-from-home workers want to keep their personal and business lives distinct. This member will seek flexibility in their membership but will commit to a monthly model because they intend to bring some of their items to the space (computer, chair, etc.).
Their access requirements: The work-from-home professional will require 24-hour access and assurance that the belongings they leave at the location are safe and secure. This team member will largely work from home. On a less frequent basis, they will also host clients and visitors 1-3 times per month.
Entrepreneur
The presence of entrepreneurs in your coworking space is your most valuable asset. These are long-term residents who will contribute to your community and can be found in any size city. They work on the go and regularly travel, but they, like the work from home professional, require a "home base." These people are also likely to live nearby the coworking space and to require flexibility. Most successful businesses will value and comprehend a long-term goal (if you have one) and will be involved in their community.
Their access requirements: They will want 24/7 access to the coworking space and, most likely, a customizable workspace. Entrepreneurs will work remotely, on-site, and will make use of the coworking space by hosting guests, clients, and visitors on a regular basis, maybe 1-3 times per week (or more).
Member Security Requirements and Options
A coworking ecosystem takes into account, accepts, and embraces all of these categories of people; nevertheless, an all-inclusive approach presents numerous obstacles because each of these groups has different demands. If you decide to cater to one of these working groups, please examine the security alternatives below that will be most beneficial to them as well as your entire community. If you decide to establish your coworking space on an all-inclusive basis (which is strongly advised), you will almost certainly need to explore a combination of all of these security measures.
Nomadic Digital Nomad
Receptionist's job description (to manage daily passes, payments, etc.)
Smartphone-based door access is simple and convenient.
Access to the conference room
Professional working from home
Locked doors that are accessible 24 hours a day, seven days a week
Software for fobs/keys/cards (stores and tracks movement)
Smartphone-based door access is simple and convenient.
Access to the conference room
Video surveillance
Personal object storage with a lock
Guest access is limited.
Entrepreneur
Locked doors that are accessible 24 hours a day, seven days a week
Software for fobs/keys/cards (stores and tracks movement)
Smartphone-based door access is simple and convenient.
Access to the conference room
Video surveillance
Personal object storage with a lock
Guests who visit frequently
Other brief security considerations are listed below:
Proper illumination will increase people's sense of safety (especially at night).
Lighting has the same good effect as a safe location.
It is vital to have a property manager on call in case of an emergency, since this will reassure members that there is always someone there to assist them if necessary.
Many new business owners haven't considered purchasing business insurance, and coworking allows them to begin to understand some of their duties and liabilities.
You should have a mechanism in place for replacing (and maybe fining the member) lost access devices in case a member loses their keys, key cards, or fobs.
Lockers are ideal for temporarily storing personal goods in a secure location.
Security is critical.
Coworking will remain a popular alternative for many different types of people who want to expand their enterprises. Many effective coworking models cater to all types of people, making it an enticing alternative for office space and organic networking. The same flexibility that makes coworking so appealing is also what makes it tough to maintain security.
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